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Department / Division: FINANCE / ACCOUNTING
FLSA STATUS: Exempt - Administrative
CLASSIFICATION: Personnel System
PAY GRADE: 17
Purpose of Job
The purpose of this job is to maintain current and accurate accounting
records for all unified government financial transactions. Duties and
responsibilities include, but are not limited to, ensuring compliance with
Generally Accepted Accounting Principles (GAAP) and federal, state and
unified government policies and procedures, and performing additional tasks
as assigned.
Essential Duties and Responsibilities
The following duties are normal for this job. These are not to be construed
as exclusive or all-inclusive. Other duties may be required and assigned.
Maintains current and accurate balance of the general ledger analyzes
accounts for the nature and accuracy of transactions and prepares journal
entries. Maintains accounting records for all unified government funds: prepares and
records journal entries, prepares financial statements, and maintains
schedules of cash and investments. Assists in making investment and cash management decisions processes
paperwork through modem accesses daily account balances and processes wire
transfers records all transactions. Posts all grant account transactions and requests reimbursements from
federal and state agencies maintains a schedule of all federal and state
grants. Prepares monthly and annual statements of revenue and expenditures for
inclusion in management reports. Prepares special reports and financial analyses at the request of
management. Assists in preparing the Comprehensive Annual Financial Report. Provides technical assistance to other departments by setting up or
proposing improvements to their financial management procedures. Maintains automated fixed assets records system monitors asset
transactions for compliance with federal and state regulations coordinates
tagging with fixed asset personnel. Monitors trust and agency transactions and prepares for audit. Assists auditors by preparing work papers and schedules and analyzing
account balances. Implements audit findings relating to fixed assets monitors accounting and
regulatory requirements for the unified government prepares schedule of
collateral coverage. Monitors revenues and expenditures of federal and state grants maintains
schedules. Reviews monthly accounting records for constitutional offices. Assists in preparing chart of accounts for accounting system. Monitors letters of credit and cash bonds for developers and contractors. Reviews bank reconciliation. Analyzes allocations of payroll and fringe benefit costs. Maintains titles and tag receipts for government vehicles resolves
problems that may arise. Trains users on the financial system. Monitors tagging and entering of fixed asset data. Transports tagtitle applications. Performs clerical duties, such as copying documents, typing, etc. Performs other related duties as required.
Knowledge, Skills and Abilities
Has general knowledge of the policies, procedures, and activities of the
Finance Department as they pertain to the performance of duties relating to
the position of the Accountant. Has the ability to compile, organize,
prepare and maintain an assortment of records, reports and information in
an effective manner and according to departmental andor governmental
regulations. Has comprehensive knowledge of the terminology used within the
department. Has the ability to communicate effectively with supervisors and
other staff members. Has the ability to use independent judgement in
routine and non-routine situations. Has the mathematical ability to handle
required calculations. Is able to utilize and understand computer
applications and techniques as necessary in the completion of daily
assignments. Has the ability to plan, organize andor prioritize daily
assignments and work activities. Is able to comprehend and apply
regulations and procedures of the department. Has a good working knowledge
of reports such as daily account balance reports and tax reports, financial
statements, balance sheets, bank reconciliation, and procedures and methods
as required in the performance of duties. Requires knowledge of: GAAP,
unified government computerized financial management system, unified
government fixed assets accounting system, and relevant federal, state and
local laws, ordinances, and grant requirements. Requires skill in the use
of various software packages. Requires skill in the use of computers, fax
machines, typewriters, and other office equipment.
Minimum Training and Experience Required to Perform Essential Job Functions
Bachelors degree in accounting or financial management with one year of
accounting experience required or any equivalent combination of education,
training, and experience which provides the requisite knowledge, skills,
and abilities for this position.
(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED
TO PERFORM ESSENTIAL JOB FUNCTIONS
PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of
machinery and equipment including computers, calculators, typewriters, and
other office equipment. Must be able to use body members to work, move or
carry objects or materials. Must be able to exert up to twenty pounds of
force occasionally, andor up to ten pounds of force frequently. Physical
demand requirements are at levels of those for light work.
DATA CONCEPTION: Requires the ability to compare and or judge the readily
observable functional, structural, or compositional characteristics
(whether similar to or divergent from obvious standards) of data, people,
or things.
INTERPERSONAL COMMUNICATION: Requires the ability to speak andor signal
people to convey or exchange information. Includes receiving assignments
andor directions from supervisors.
LANGUAGE ABILITY: Requires ability to read a variety of reports, financial
statements, balance sheets, reimbursement requests, vouchers, journal entry
requests, and informational documentation, directions, instructions, and
methods and procedures. Requires the ability to prepare financial
statements, balance sheets, schedules and graphs, tax reports, bank
reconciliations, etc., using prescribed formats and conforming to all rules
of punctuation, grammar, diction, and style. Requires the ability to speak
to people with poise, voice control, and confidence.
INTELLIGENCE: Requires the ability to learn and understand complex
principles and techniques to acquire and be able to expound on knowledge
of topics related to primary occupation and to make independent judgement
in the absence of management.
VERBAL APTITUDE: Requires the ability to record and deliver information, to
explain procedures, and to follow oral and written instructions. Must be
able to communicate effectively and efficiently in a variety of
administrative, technical or professional languages including accounting
terminology.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas
add and subtract totals multiply and divide utilize and determine
percentages, and perform calculations involving variables, polynomials,
etc. FORMSPATIAL APTITUDE: Requires the ability to inspect items for proper
length, width, and shape, visually with office equipment (e.g., rulers,
yardsticks, etc.).
MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in
using computers and other office equipment.
MANUAL DEXTERITY: Requires the ability to handle a variety of items such as
computers, fax machines, typewriters, and other office equipment. Must have
the ability to use one hand for twisting or turning motion while
coordinating other hand with different activities. Must have minimal levels
of eyehandfoot coordination.
COLOR DISCRIMINATION: May require the ability to differentiate between
colors and shades of color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond
giving and receiving instructions. Must be adaptable to performing under
moderate stress when confronted with an emergency.
PHYSICAL COMMUNICATION: Requires the ability to talk andor hear: (Talking
- expressing or exchanging ideas by means of spoken words). (Hearing -
perceiving nature of sounds by ear). Must be able to communicate via
telephone. div alignright
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