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Department / Division: MUNICIPAL COURT
FLSA STATUS: Non-Exempt
CLASSIFICATION: Personnel System
PAY GRADE: 13
Purpose of Job
The purpose of this job is to provide administrative and secretarial
support to the Municipal Court and Judge. Duties and responsibilities
include, but are not limited to, responding to all incoming calls,
correspondence, requests for information, and inquiries to the Judges
office, serving as liaison between the Judge and members of the general
public, and performing additional tasks as assigned.
Essential Duties and Responsibilities
The following duties are normal for this job. These are not to be construed
as exclusive or all-inclusive. Other duties may be required and assigned.
Responds to all incoming calls, correspondence, requests for information,
and inquiries to the Judges office serves as liaison between the Judge
and members of the general public performs administrative-related support
tasks as needed by the Judge. Attends all court arraignments prepares trial notices and other necessary
paperwork for not guilty pleas prepares and updates the comprehensive
trial calendar for criminal cases prepares weekly jail call calendars. Processes inquiries from attorneys and attorneys offices about
continuances on pending trials reviews attorney conflict letters,
communicates with attorneys offices, and completes and mails all court
date changes when attorneys have court conflicts on scheduled trials
coordinates with Solicitors Office, private attorneys and Public Defender
to reschedule trial dates as needed maintains calendar showing when police
officers have requested leave of court. Maintains records on all pending arrest warrants provides copies of
warrants to Sheriffs Office and communicates with Sheriffs Office
regarding warrant information notifies Sheriffs Office when warrants are
recalled or bond orders issued prepares release orders for Judges
signature for persons held in jail without warrants prepares all contempt
warrants for Judges signature. Prepares and certifies copies of clerks files to transmit to Superior
Court for cases in which an appeal or writ of certiorari has been filed. Maintains files for cases pending appeal and for Pretrial Diversion cases. Processes dismissals from Solicitors Office on Pretrial Diversion cases. Provides back-up support for personnel in Clerks Office as needed. Provides assistance and information on Municipal Court procedures and
operations. Performs other related duties as required.
Knowledge, Skills and Abilities
Has general knowledge of Georgia law and government policies, court
procedures, and activities of the Municipal Court as they pertain to the
performance of duties relating to the position of Administrative Assistant. Has the ability to compile, organize, prepare and maintain an assortment of
records, reports and information in an effective manner and according to
departmental andor governmental regulations. Has comprehensive knowledge
of the terminology used within the department. Has the ability to
communicate effectively with supervisors, other staff members and the
public at large. Has the ability to use independent judgement in routine
and non-routine situations. Has the mathematical ability to handle required
calculations. Is able to utilize and understand computer applications and
techniques as necessary in the completion of daily assignments. Has the
ability to plan, organize andor prioritize daily assignments and work
activities. Is able to comprehend laws and apply regulations and procedures
of the department. Has a good working knowledge of legal data including
motions, orders, warrants, etc., and procedures and methods as required in
the performance of duties. Requires skill in the operation of various
computer applications, and the ability to learn and comprehend specific
tasks performed on computer relating to the operations of the court. Must
be skilled in the operation of various office equipment including
computers, typewriters, cash registers, calculators, fax machines, and
copying machines. Must be capable of utilizing a transcription machine in
dictation functions, or perform transcription of shorthand, and ensure
accuracy of same.
Minimum Training and Experience Required to Perform Essential Job Functions
High school diploma or equivalent with three years of legal secretarial,
governmental bookkeeping, accounting, computer applications and training or
related experience required Paralegal certification or an Associates
degree in business, secretarial science, or related discipline preferred
or any equivalent combination of education, training, and experience which
provides the requisite knowledge, skills, and abilities for this position. Must possess or have the ability to acquire Notary Public status. The
ability to speak fluent Spanish is preferred.
(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED
TO PERFORM ESSENTIAL JOB FUNCTIONS
PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of
machinery and equipment including computer terminals, typewriters, and copy
machines. Must be able to use body members to work, move or carry objects
or materials. Must be able to exert up to 20 pounds of force occasionally,
andor up to 10 pounds force frequently. Physical demand requirements are
at levels of those for light work.
DATA CONCEPTION: Requires the ability to compare andor judge the readily
observable functional, structural, or compositional characteristics
(whether similar to or divergent from obvious standards) of data, people,
or things.
INTERPERSONAL COMMUNICATION: Requires the ability to speak andor signal
people to convey or exchange information. Includes giving assignments
andor directions to subordinates and receiving assignmentsdirections from
supervisors.
LANGUAGE ABILITY: Requires ability to read a variety of legal documents,
financial data, and informational documentation, directions, instructions,
and methods and procedures. Requires the ability to prepare legal orders,
motions, statistics and budgetary information using prescribed formats and
conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people or groups of people with poise,
voice control, and confidence.
INTELLIGENCE: Requires the ability to learn and understand basic principles
and techniques to acquire and be able to expound on knowledge of topics
related to primary occupation and to make independent judgement in the
absence of management.
VERBAL APTITUDE: Requires the ability to record and deliver information, to
explain procedures, and to follow oral and written instructions. Must be
able to communicate effectively and efficiently in a variety of
administrative, technical or professional languages including legal
terminology.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas
add and subtract totals multiply and divide and utilize and determine
percentages. FORMSPATIAL APTITUDE: Requires the ability to inspect items for proper
length, width, and shape, visually with office equipment.
MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in
using computers and various types of office equipment.
MANUAL DEXTERITY: Requires the ability to handle a variety of items such as
computer equipment, copying machines, fax machines, cash registers, and
calculators. Must have the ability to use one hand for twisting or turning
motion while coordinating other hand with different activities. Must have
minimal levels of eyehandfoot coordination.
COLOR DISCRIMINATION: May require the ability to differentiate between
colors and shades of color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond
giving and receiving instructions. Must be adaptable to performing under
moderate stress when confronted with an emergency.
PHYSICAL COMMUNICATION: Requires the ability to talk andor hear: (Talking
- expressing or exchanging ideas by means of spoken words). (Hearing -
perceiving nature of sounds by ear). Must be able to communicate via
telephone. div alignright
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