ACCOUNTING TECHNICIAN 1101

Department / Division: MUNICIPAL COURT

FLSA STATUS: Non-Exempt
CLASSIFICATION: Personnel System
PAY GRADE: 11

Purpose of Job

The purpose of this job is to process all accounts payable documents and cash receipts. Duties and responsibilities include, but are not limited to, conducting financial system transactions, assisting with cash receipting and account coding, and performing additional tasks as assigned.

Essential Duties and Responsibilities

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Assists in the preparation and verification of accounts payable vouchers classifies to the appropriate year enters data into the computerized financial system forwards checks to vendors files vouchers. Receipts and codes daily monies balances deposits with receipts. Provides ordinance and guideline information to the general public. Enters data and edits and balances daily, monthly, and year-end reports. Assists with monitoring accounts payable budget expenditures. Processes refund check requestscash bonds maintains related records. Maintains vendor master file inputs vendor information and changes to the system. Maintains returned check system, including data entry and preparing related correspondence. Balances daily receipts to cash prepares bank account deposits. Assists internal and external auditors with account information for audits. Responds to and assists with inquiries from businesses, citizens, vendors, and user departments. Performs a variety of clerical duties: answers the telephone, copies documents, types reports, maintains files, faxes documents, picks up and distributes mail, etc. Performs other related duties as required. Knowledge, Skills, and Abilities Knowledge of the policies, procedures, and activities of the Municipal Court as they pertain to the performance of duties relating to the position of Accounting Technician. Knowledge of the terminology used within the department. Knowledge of state and federal codes, ordinances, policy manuals, the SIC Code Book, invoices and statements, a variety of reports, journals, etc., and procedures and methods as required in the performance of duties. Knowledge of accounting and bookkeeping, relevant federal, state, and local laws, and various Unified Government tax and licensing ordinances and financial transaction processing policies. Ability to utilize a variety of software packages. Ability to utilize computers, fax machines, copy machines, and other office equipment. Ability to compile, organize, prepare, and maintain an assortment of records, reports, and information in an effective manner and according to departmental andor governmental regulations. Ability to communicate effectively with supervisors, other staff members, and the general public. Ability to comprehend, interpret, and apply regulations, procedures, and related information for the general public, user departments, and the business community. Ability to use independent judgement in routine and non- routine situations. Ability to handle the required mathematical and statistical calculations. Ability to utilize and understand computer applications and techniques as necessary in the completion of daily assignments. Ability to plan, organize, andor prioritize daily assignments and work activities. Ability to comprehend and apply the regulations and procedures of the department.

Minimum Training and Experience Required to Perform Essential Job Functions

AssociateVocationalTechnical degree in accounting, business, or a related discipline with one year of accounts payable or other accounting or related experience required or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.

(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

PHYSICAL REQUIREMENTS:

Must be physically able to operate a variety of machinery and equipment including office equipment such as computers, fax machines, and copy machines. Must be able to use body members to work, move, or carry objects or materials. Must be able to exert up to 20 pounds of force occasionally andor up to 10 pounds of force frequently. Physical demand requirements are at levels of those for light work.

DATA CONCEPTION:

Requires the ability to compare andor judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

INTERPERSONAL COMMUNICATION:

Requires the ability to speak andor signal people to convey or exchange information. Includes receiving assignments andor directions from supervisors.

LANGUAGE ABILITY:

Requires the ability to read a variety of correspondence, printouts, reports, applications, ordinances, and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare spreadsheets, tax certificates, licenses, and report using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence.

INTELLIGENCE:

Requires the ability to learn and understand complex principles and techniques to acquire and be able to expound on knowledge of topics related to primary occupation and to make independent judgement in the absence of management.

VERBAL APTITUDE:

Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical, or professional languages including legal and accounting terminology.

NUMERICAL APTITUDE:

Requires the ability to utilize mathematical formulas, to add and subtract totals, to multiply and divide, to utilize and determine percentages, and to compute discounts and interest, etc. FORMSPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with office equipment (i.e., rulers, yardsticks, etc.).

MOTOR COORDINATION:

Requires the ability to coordinate hands and eyes in using office equipment.

MANUAL DEXTERITY:

Requires the ability to handle a variety of items such as computers, fax machines, calculators, and other office equipment. Must have the ability to use one hand for twisting or turning motion while coordinating the other hand with different activities. Must have minimal levels of eyehandfoot coordination.

COLOR DISCRIMINATION:

May require the ability to differentiate between colors and shades of color.

INTERPERSONAL TEMPERAMENT:

Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency.

PHYSICAL COMMUNICATION:

Requires the ability to talk andor hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone. div alignright

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